Register of Electors

The Register of Electors contains details of everyone who is registered to vote. It is used to determine who can vote at elections.  For the years up to and including 2012 a new register was published annually, no later than 1 December.

As part of the plans to implement individual electoral registration, the publication date for the 1 December 2013 revised register was postponed to 10 March 2014 and the 1 December 2014 revised register was postponed to 27 February 2015.

From 1 December 2015 the publication of registers reverted to the original pattern of annual revised registers published by the 1 December.

A register may be revised and published at other times if, for example, major changes are made to the Register in the course of the year.

Update supplements are made on a monthly basis apart from when the annual canvass is underway during the autumn.

Please click the sections below to reveal further detail.

  • The Electoral Registration Officer (ERO)

    The ERO is an official appointed by the local authority to prepare and maintain the Register of Electors. Ian H Milton is the ERO for Grampian. He was appointed by the Grampian Valuation Joint Board on behalf of Aberdeen City Council, Aberdeenshire Council and Moray Council. Ian is also the Assessor for Grampian.

    Click below for a list of Electoral Registration Officers in Scotland.

    Electoral Registration Officers in Scotland
  • Register Updates

    The current version of the Register came into force on 1 December 2017 and is updated on a monthly basis to reflect changes in people’s circumstances as they occur. For example, if you move house and notify us of the change early in March, your name could be added to the Register on 1 April.

    You can use the online registration service at www.gov.uk/register-to-vote to register to vote. You can also contact our offices by phone or email, click Contact Details, we can take your details over the telephone and get you registered.

    The ERO for Grampian can be contacted as follows:

    Email: ero@grampian-ero.gov.uk

    Click below to view the monthly timetable for updates to the register.

    View monthly updates timetable
  • Annual Canvass & Household Enquiry Forms

    The 2017 annual canvass commenced on 17 July and continues beyond the publication of the revised registers on 1 December 2017.  During the canvass period of 17 July to 30 November households are sent a household enquiry form that sets out who is currently registered and invites a householder to update the information.

    Households must respond to these forms as failure to do so may result in a £1,000 fine. The law requires EROs to issue these forms annually and follow up all non-returns with two reminders and a visit to the property concerned.

    For convenience and efficiency reasons we encourage as many households as possible to use the automated response service at householdresponse.com/grampian which is available beyond 30 November.  Over 94,000 households used this service during the 2017 canvass.

    The form is similar to that issued in 2015 and 2016 but differs from the traditional canvass form that households in Grampian received before then. The design is fixed by law and whilst households are required to respond with the information requested, a new further step is now required before any new elector is added to the register.

    Once households have responded with the information requested any new resident who is eligible to register should go online at www.gov.uk/register-to-vote and complete the registration process.  If they do not register themselves online, we will send them a separate registration form that can be completed and posted back to us.

  • Can I register?

    To be registered to vote you must be:

    • resident or deemed resident in the registration area
    • a British, other Commonwealth, Irish or European Union citizen
    • aged 14 or over*
    • not subject to any legal incapacity.

    You can use the online registration service at www.gov.uk/register-to-vote to register to vote. You can also click on the contact option and telephone one of our offices, we can take your details over the telephone and get you registered. *You need to be 15 years old by 30 November 2018 and can in Scottish Parliament and local government elections as soon as you are 16 years old.  Once you are 18 you can vote in European and Westminster Parliamentary elections too if you are a British or Commonwealth citizen.  If you are not a British or Commonwealth citizen you are not entitled to vote in Westminster Parliamentary elections.

    Special electors such as overseas British citizens or crown servants and service personnel can also register online at www.gov.uk/register-to-vote . People who believe that their safety may be at risk if their name was to appear in a published register may apply to be considered for anonymous registration. You should write to the ERO if you want to apply for anonymous registration.

    Click here for a list of Commonwealth countries and European Union Member States. Commonwealth citizens that require leave to enter or remain in Britain must have this consent from the UK authorities prior to registering to vote.

    Citizens of the European Union may only register as local government and Scottish Parliamentary electors in the first instance. They can then register as European Parliamentary electors.

    Cyprus and Malta are Commonwealth countries, in addition to being EU states. Membership of the EU therefore has no effect on the status of their citizens, who can continue to register to vote in elections for local government, the European Parliament, the Westminster Parliament and the Scottish Parliament, as appropriate, in the way that they have done in the past. (The same position obtains for Irish Citizens).

    The whole of Cyprus is considered to be a Commonwealth country. The Electoral Commission for the UK advises that citizens of Cyprus holding a passport from either the Republic of Cyprus or the Republic of Northern Cyprus are entitled to be included in the register of electors as Commonwealth citizens. However, anyone with a Turkish passport is not entitled to register.

    Citizens of countries that are suspended from the Commonwealth (such as Fiji), or no longer members of the Commonwealth (such as Zimbabwe) retain their right to participate in elections in the UK.

    British Overseas Territories citizens are treated as Commonwealth citizens and are entitled to register in respect of all elections providing they satisfy the age and residency requirements and are not subject to any legal incapacity to prevent them registering. Unlike British citizens who are living overseas, they are not entitled to register as Overseas Electors.

    Special citizenship arrangements were made in respect of Hong Kong, prior to its transfer to Chinese administration on 1 July 1997.  Essentially holders of British passports may register in the same way as Commonwealth citizens.

    European Union citizens do not have the right to vote at Westminster Parliamentary elections.

  • Overseas Electors

    British citizens resident abroad can register to vote, provided that:

    • they are not subject to any legal incapacity to vote
    • they were once registered to vote in the UK and less than 15 years have elapsed since the Register they were on was in force
      or
    • a parent or guardian was so registered, if the applicant was too young to register to vote at the time.

    An overseas elector can only vote in European Parliamentary and Westminster Parliamentary elections, they are not entitled to participate in Scottish Parliamentary or local government elections. They were not entitled to participate in the Scottish Independence Referendum on 18 September 2014.

    The registration lasts for 12 months and then lapses if not renewed by the elector. We issue a renewal reminder to the elector between 9 and 10 months from the date on which the entry on the Register took effect.

    Voting is normally by post or proxy, unless the overseas elector happens to be able to attend their polling station whilst on a return visit to the UK.  Due to the difficulties faced by returning officers in sending ballot papers overseas and the electors then returning their ballots in time for the poll, overseas electors are strongly recommended to appoint a UK-based proxy. That proxy need not however be resident in the locality of the elector’s registration as they can vote on the overseas elector’s behalf by post.

    Overseas citizens register to vote online at www.gov.uk/register-to-vote but need to complete an additional and separate paper application form to vote by post or proxy.  Click the button below for a list of forms from which you can select an application to vote by post, proxy or for a proxy to vote by post.  Please note that these forms must be printed out, completed and signed, and then returned to us as we need a signature for postal and proxy voting.

    British Council staff and Crown Servants working overseas and their spouses or civil partners can register to vote online at www.gov.uk/register-to-vote

    The registration lasts for 12 months and then lapses if not renewed. We issue a renewal reminder between 9 and 10 months from the effective date.

    Children who are under 18 and accompanying their parent or guardian who is a British Council staff member or Crown Servant working overseas can also register to vote if they will be 16 during the following 12 months.  The registration lasts for 12 months or until they are 18 (whichever comes first).  You will need to contact us direct as such applications cannot be handled by the UK website.

    Voting must be by post or proxy unless the elector happens to be able to attend their polling station whilst on a return visit to the UK.  Due to the difficulties faced by returning officers in sending ballot papers overseas and the electors then returning their ballots in time for the poll, overseas electors are strongly recommended to appoint a UK-based proxy. That proxy need not however be resident in the locality of the elector’s registration as they can vote on the overseas elector’s behalf by post.

    Click the button below for a list of forms from which you can select an application to vote by post, proxy or for a proxy to vote by post. Please note that these forms must be printed out, completed and signed, and then returned to us as we need a signature for postal and proxy voting.

    Download application forms
  • HM Forces

    Members of the armed forces (and spouses or civil partners) may register as ordinary electors at their home address in Grampian using www.gov.uk/register-to-vote If however, they are posted away from home, they can register specifically as HM Forces personnel using the same website www.gov.uk/register-to-vote

    Children who are under 18 and accompanying their parent or guardian who is a member of HM Forces and posted overseas can also register to vote if they will be 16 during the following 12 months.  The registration lasts for 12 months or until they are 18 (whichever comes first).  You will need to contact us direct as such applications cannot be handled by the UK website.

    If you decide to register as an ordinary elector, you will be registered as an elector at your address in Grampian for the duration of the register (which is usually published every December) in the same manner as most other citizens. If you register using the HM Forces personnel registration form, your registration will however last for 5 years.

    Regardless of whether you are registered as an ordinary elector or Forces personnel, if you are posted away from home you may apply to vote by post or proxy.

    Due to the difficulties faced by returning officers in sending postal ballot papers overseas and the electors then returning their ballots in time for the poll, overseas electors are strongly recommended to appoint a UK-based proxy. That proxy need not however be resident in the locality of the elector’s registration as they can vote on the overseas elector’s behalf by post.

    Click the button below for a list of forms from which you can select an application to vote by post, proxy or for a proxy to vote by post. Please note that these forms must be printed out, completed and signed, and then returned to us as we need a signature for postal and proxy voting.

    Download application forms
  • Homeless - Remand Prisoners - Mental Health Patients

    A person who has no fixed address can still register to vote by completing a Declaration of Local Connection form. This is can be used by homeless people, remand prisoners and mental health patients in hospital (but not detained because of criminal activity).

    The Declaration lasts for 12 months and then lapses if not renewed by the elector. We send a reminder and a new application form to the elector between 9 and 10 months from the date on which the entry on the Register took effect.

  • The Absent Voters' List

    The list of people who are entitled to vote by post or by proxy may be inspected in our offices.

    Postal voting is available to anyone, whatever the circumstances.

    Proxy voting is available to people who cannot reasonably be expected to attend their polling station at elections because:

    • they suffer from a physical incapacity, or
    • their employment duties take them away from home, or
    • their attendance on a course of study takes them away from home.

     

    Proxy voting for a particular poll is available to anybody who cannot reasonably be expected to attend their polling station at elections because they will be away from home temporarily on the date of the election.

    Emergency Proxy Voting is available at short notice for people who are unable to vote at a particular election due to unforeseen reasons relating to their health, service, employment or occupation that only arise in the six days immediately prior to an election.

    Signatures and Dates of Birth must be provided by electors who apply to vote by post or proxy. In special circumstances, a signature waiver can be granted if we agree that a particular elector cannot provide a consistent signature. Persons appointed as proxies are only required to provide signatures and dates of birth if they wish to vote by post.

    The signatures and dates of birth are called Personal Identifiers and are kept securely. They are used by Returning Officers running elections to check the signature and date of birth provided with electors’ completed postal ballot security statements.

    Signatures have to be refreshed every 5 years. If you receive a form requesting you to provide a fresh sample signature but do not respond, you will lose your absent vote and will have to re-apply if you want to vote by post or proxy at a future election or referendum. If you can no longer provide a consistent signature you should contact us so that we can look into the possibility of waiving the requirement to provide a signature.

    Forms Click below for a list of forms from which you can select an application to vote by post or proxy. A form is also available for persons appointed as proxies to vote by post. Please note that forms must be printed out, completed and returned to us.

    Download application forms
  • Contact the Electoral Registration Officer

    The ERO for Grampian can be contacted as follows:

    Email: ero@grampian-ero.gov.uk

    Telephone:

    01224 664848 (Aberdeen)
    01343 541203 (Elgin)
    01261 815516 (Banff)

    Fax:

    01224 664361 (Aberdeen)
    01343 545353 (Elgin)
    01261 812314 (Banff)

    Post:

    Woodhill House Westburn Road ABERDEEN, AB16 5GE
    234 High Street ELGIN, IV30 1BA
    Mitchell Burnett House, Colleonard Road BANFF, AB45 1DZ

  • The Electoral Commission

    This public body was set up on 30 November 2000 under the Political Parties, Elections and Referendums Act 2000. It is independent of the Government, not connected to any political organisation and answerable to Parliament. It has a unique role in the UK’s constitution.

    The Commission aims to gain public confidence and encourage people to take part in the democratic process within the UK by modernising the electoral process, promoting public awareness of electoral matters and regulating political parties. The Commission can be contacted at:

    The Electoral Commission

    3 Bunhill Row
    London EC1Y 8YZ

    Tel 020 7271 0500
    Fax 020 7271 0505

    info@electoralcommission.org.uk

    The Electoral Commission

    Lothian Chambers
    59-63 George IV Bridge
    Edinburgh EH1 1RN

    Tel 0131 2250 200
    Fax 0131 2250

    infoscotland@electoralcommission.org.uk