Links or downloadable application forms can be accessed below. Once printed, completed and signed, please return application forms by post to Grampian Electoral Registration Officer, Woodhill House, Westburn Road, Aberdeen, AB16 5GE or by email as a scanned attachment to postal@grampian-ero.gov.uk for Postal Vote application forms or proxy@grampian-ero.gov.uk for Proxy Vote application forms.
You can leave your form at the reception or in the letterbox of our office at Woodhill House, Westburn Road, Aberdeen, AB16 5GE. You can also leave your form in the mailbox of our office at Mitchell Burnett House, Colleonard Road, Banff, AB45 1DZ or through the letterbox of our office at 234 High Street, Elgin, IV30 1BA.
Please do not send your form to the Banff or Elgin addresses using the postal service as a mail direction is in place and your form may not be received by us by the relevant deadline.
Important note regarding Emergency Proxy applications
***The closing date and time for all emergency proxy applications is 5pm on polling day – applications must be RECEIVED by that deadline***
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Application to register to vote
To register to vote in Grampian, please go online. Registering online is quick and easy. Your application will normally be processed through to the next update to the register which usually takes around 6 weeks as the register is only updated on a monthly timetable set out in law, and applications have to be made available for objections beforehand.
Additional updates are arranged if an election is taking place. The deadline to register to vote is midnight, 12 working days before the election.
Forms are also available on request from our offices.
Register to Vote -
Voter Authority Certificate
If you cannot apply for a Voter Authority Certificate online, you can download a copy here and return it to us by post.
Voter Authority Certificate -
Application to Vote by Post
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Application to Vote by Proxy at a particular election
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Application to Vote by Proxy on a permanent or long-term basis
Use one of these forms if you won’t be able to go to the polling station for the foreseeable future, or a long period of time.
The form you need to complete depends on the reason why you need a proxy vote.
Download a form from the Electoral Commission website -
Application for Proxy to Vote by Post
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Emergency Proxy - Medical Emergency
Complete this form if you intend to vote in a local council election or Scottish Parliamentary election.
Emergency Proxy - Medical Emergency -
Emergency Proxy - you need to change your proxy for a Scottish council election
Complete this form to apply for a new proxy for a local council election if your existing proxy cannot vote in person on your behalf.
Emergency Proxy - you need to change your proxy for a Scottish council election -
Emergency Proxy - you are away for work
Emergency Proxy - you are away for work -
Emergency Proxy - you are a Scottish prisoner serving a sentence of 12 months or less